We are seeking a Proposal Coordinator with 3+ years' experience for our Strategic Operations group located in Tysons Corner, Va.

Work directly with proposal managers to produce high-quality proposals and presentations. The key responsibilities for this position are information gathering and maintenance; layout, production, and delivery of proposals and presentations; and data entry and management. This position requires exceptional time-management, attention to detail, planning, organization, layout software, and interpersonal skills. The ability to pivot easily between tasks is crucial for the successful performance of this role.

Responsibilities

• Collaborate with proposal managers to produce high-quality compliant proposals
• Responsible for the layout, production, and delivery of proposals and presentations
• Identify and outline requirements of RFPs and create compliance matrix/checklists and calendars
• Schedule proposal production planning meetings
• Request contract/legal reviews
• Schedule quality control reviews
• Layout covers and tabs in coordination with proposal manager
• Gather information/documents for use in proposal
• Prepare and send out drafts for quality control reviews
• Responsible for keeping opportunities up to date in the database
• Responsible for updating resumes and project descriptions in the database
• Responsible for following up on results until a pursuit is awarded
• Ensure quality of all produced material including consistency, spelling, and grammar
• Proactively update proposal elements, resumes, project descriptions, project graphics, and additional boilerplate material
• Maintain organized documents following the filing protocol for proposal archive

Qualifications

• Bachelor's degree in English, Communications, Journalism, Marketing, or equivalent demonstrated experience
• Must have the ability to thrive in a collaborative environment and work well with others
• Minimum three years preparing proposals for federal clients desired
• Strong organizational and time management skills
• Strong written and verbal communication skills
• Ability to work and collaborate with proposal manager displaying a positive and professional attitude
• Eagerness to learn and follow company's proposal management process
• Ability to operate under tight deadlines, handling various projects simultaneously, and manage last minute/urgent requests
• Must be able to adjust to multiple, concurrent deadlines